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In an age where many of us rely on electronic information sources to keep us up to date, having a business card scanner makes sense. Here’s some basic information about business card scanners, how they work, and why a business card scanner can be such a useful tool in the office and at home.
As its name implies, a business card scanner is an electronic device that allows you to scan information found on a business card. There are actually two types of business card scanners. One type simply creates an electronic image of the card, so you can store it for future reference. Essentially, the team took a snapshot of the card and saved the entire image for you.
The second and most common type of business card scanner is more related to card data. Key elements such as company name, person’s name and title, address, phone number, email address, and fax number will be captured and organized in an address book format. When you scan a business card, the system captures vital data and downloads it into a delimited file that can be downloaded to the address book of your choice.
Given the different layout of information on many business cards, you may find that some data needs to be entered and moved in a particular person’s address book entry. However, this is still a huge time saver as the scanner makes entering all the data manually obsolete.
Business card scanners tend to work with Windows and Mac operating systems and also interface with almost all email programs. Additionally, many business card scanners will create file formats that will load into most popular sales databases, as well as many popular spreadsheet programs.
The business card scanner is a boon for sales and marketing staff, who often collect multiple business cards when visiting customers and prospects, attending trade shows and job fairs, or simply exchanging business cards with people they meet online. the street. Often a good salesperson returns from a convention or concert with hundreds of business cards. Using a business card scanner to put the data into an address book will allow the enthusiastic salesperson to quickly generate letters for everyone he spoke to during the trip.
A business card scanner can also be a great help around the house. You can scan the business cards of friends, vendors you use for home repairs, businesses you like to patronize, and the cards of anyone else you want to include in your address book. Whether at home or in the office, a business card scanner can save you a lot of time and effort.