A hotkey is a key on the keyboard that, when pressed alone or in combination with other keys, performs a function. Hotkeys provide convenient shortcuts to common tasks otherwise accessed through menu navigation. Users can also assign shortcuts to keys in many software programs using macros to create shortcut key functions.
Hotkeys provide computer users with convenient shortcuts.
Most operating systems have a library of built-in hotkeys, many of them standardized to help users who may switch operating systems or use more than one platform. Software programs, including word processors, spreadsheets, and web browsers, also incorporate standard shortcut keys in addition to offering specialized program-specific shortcut keys.
A person can copy files by selecting them and pressing the ctrl and c keys at the same time.
For those running Microsoft® Windows® operating systems, holding down the Control (Ctrl) key while pressing the “C” key (Ctrl + C) copies the selected text to the clipboard. Ctrl + V pastes the text in an available window. Ctrl + X cuts text and Ctrl + Z is the undo function. The F keys (F1 – F12) are commonly used alone, with F1 being the default shortcut for Help menus. On Apple® Macintosh® computers, the Apple or Command key replaces the Control key with the same key combinations that copy, paste, cut, and undo.
Using Ctrl + S to save a file is considered a shortcut key.
Some keyboards have additional keys that can be programmed by the user (although standard keys can also be programmed). Macros can be assigned to these additional keys to create custom hotkeys. Custom hotkeys are especially useful in productivity software, debugging tools, and gaming applications.
Hotkeys generally involve the use of the ‘Ctrl’ or ‘Fn’ key.
Programming a hotkey is quite easy. The process normally only takes a moment and essentially involves opening a macro program to record the sequence needed to perform the desired function. Recorded moves are assigned as a script to the chosen key(s). Pressing the hotkey from that point forward will trigger the sequence, automating the function. In Microsoft® Word, for example, the macro program is available under Tools > Macro > Record New Macro.
To see the existing hotkeys for your operating system, see the main Help menu (the F1 hotkey will take you there). Look for “keyboard shortcuts” or “shortcut keys/hotkeys”. Printing the list and keeping it handy can help you memorize the hotkeys that are most useful to you. Don’t forget to check your favorite software programs too, including your email client, web browser, and productivity software.
Using hotkeys can improve productivity and reduce repetitive mouse movements that can contribute to conditions like carpal tunnel syndrome. If you continually use the mouse to perform a necessary task or function, consider looking for an existing shortcut key combination or creating your own.
Hotkey shortcuts can help reduce the risk of carpal tunnel syndrome and other repetitive use injuries to the wrists.
