A work order is a document used to request work from another person or department within a company.
The information you must include on a work order, a document used to request work from another person or department within a company, generally varies depending on the type of job you are applying for. In most cases, your contact information, the contact information of the person or department you are sending the work order to, and an internal or external tracking number are required. You should also include a detailed description of the work requested, including the urgency of the matter, where the work is needed, and what needs to be done. In some cases, you may be required to provide information about the cost of the work, specifically to which account the work should be billed.
Before you submit a work order, you must provide information on where you can be contacted for job details and estimated completion times. Typically, this will include your name, phone number, email address, and the physical location of your office. You will also need to include the name of the department to which you are submitting the work order and, in some cases, the name of the person to whom the work order is addressed.
Tracking numbers are used on each work request for archival purposes and to track the progress of the work. In computerized work order systems, this tracking number is often generated automatically, usually by the date and number assigned to the department requesting the work. In some cases, you may need to enter this information yourself based on company policy. If your department or office uses internal tracking numbers, you will typically need to include them on the work order as well for tracking and archival purposes.
The main part of a work order is a description of the type of work being requested. This can be a short paragraph, especially when the job is an office project or involves technology. For jobs that involve manual labor, typically repairing or renovating an office or building, you may need to include a preliminary drawing indicating the location of the problem. This information is usually attached to the order instead of the actual document.
A suggested completion date is also often included in this type of document, including information about the urgency of the matter. Depending on your company’s policies, the date you include here will either be a suggestion to the person you’re sending the order to or a firm deadline. You will also need to include detailed information about the location of the work to be completed, as applicable, including building address, floor, and room number. If the work runs on a system or computer, you must include information about what system or computer is to run and where the item is located.
You may also need to include an account number where the department you are sending the order to can charge the cost of the job. Whether or not this is necessary will depend on how your company handles accounting procedures. The work is likely to be billed to your department or, if the work is for a project, to the project money account.