A digital fax is a type of fax document that is sent and sometimes received as an electronic document instead of a paper document printed on a standard fax machine. The advantage of a digital fax is that the electronic document can be stored in a file on your computer’s hard drive and printed when and when the recipient requests a hard copy. Considered a greener alternative to traditional faxing, it is possible to send a digital fax using hardware and software designed for this purpose.
Modern modems allow home computers to transmit faxes.
One of the most common ways consumers use to send or receive a digital fax is by contracting the services of an electronic fax service provider. With this application, the customer receives login credentials to access the provider’s network, uploads a copy of the electronic document they want to send, provides the recipient’s information, and then sends the document. Depending on how the recipient prefers to receive the document, the fax can be forwarded to a traditional fax machine and printed as a hard copy or in the form of an email fax that the recipient can save to their computer’s hard drive for later use. afternoon.
In addition to setting up an account with a digital fax provider, it is also possible to purchase hardware that allows users to use any type of Internet connection to send or receive faxes. With this application, the hardware is connected as a peripheral device to the desktop of a laptop. Software is then installed on the computer to allow the connected device to provide functionality similar to a standard fax machine. Many layouts allow users to insert a hard copy of a document to be faxed directly into the device and then follow basic instructions to start sending. Some models also allow the user to select an electronic file saved on the computer’s hard drive, provide the required recipient contact information, and send the fax without using a hard copy.
One of the main benefits of using this approach to faxing is that the amount of paper consumed in the process is reduced. Since electronic documents can be used instead of hard copies, this helps reduce office supply costs. In addition, the ease of extracting an electronic document and using a digital fax service or some type of equipment connected to a computer means that users can send faxes at lower costs, something that is especially important if the company uses fax on a regular basis. routine as part of the commercial strategy. operation.
